Onboarding and Retaining New Hires in High-Volume Hiring Scenarios

Whether it's due to rapid expansion, or a sudden surge in new projects, the need to bring in a large number of new hires quickly can be a challenge, particularly during the onboarding stage..

The Significance of Onboarding in High-Volume Hiring

For a successful start, set clear expectations for new hires, including their roles, duties, goals, and how they'll get feedback. Use tools like job descriptions, checklists, and training materials. Ensure these fit with your company's culture and values, and explain their importance in the bigger picture. If you need any help defining your company culture and incorporating it into your hiring reach out to our partner Holler who can help.

First impressions matter, and this is especially true for new hires. A well-structured process sets the tone for a positive employee experience from day one. It helps new employees feel welcomed, informed, and valued, increasing the likelihood of their long-term commitment to your business. High-volume hiring often means that new hires must quickly become productive members of your team. Effective onboarding improves this transition, ensuring that employees understand their roles, responsibilities, and how they contribute to the organisation's goals.

Effective onboarding can improve employee retention by 82% - Glassdoor

Here are some ways you can implement effective onboarding:

Standardise Processes: Develop a standard onboarding process that can be adapted to accommodate high-volume hiring. Create a detailed onboarding checklist, including all necessary paperwork, training modules, and introductions to key team members.

Leverage Technology: 49% of HR professionals use onboarding software to help improve onboarding. Invest in HR technology and onboarding platforms that streamline the process. Automation can significantly reduce administrative tasks and ensure consistency across the onboarding journey.

Provide support & resources: Only 12% of employees believe their organisation does a good job of onboarding new hires. Consider setting dedicated onboarding coordinators or mentors who can provide customised support to new hires in high-volume scenarios. Coordinators can help ease the transition and give the newcomers a support system and a point of contact for questions and guidance. Encourage open communication and seek feedback from new hires about their onboarding experience. Use this input to improve the onboarding process continuously.

Capgemini is a great example of a company that has created a successful onboarding strategy. Last week they released their new Collaborative Engagement Onboarding Platform which provides new joiners and existing employees moving into new roles with personalised and easily customisable learning experiences that ensure they have the training they need to excel in their new role.

Retention Strategies for High-Volume Hiring

Employee turnover can cost an organisation 33% of an employee's annual salary - Work Institute

High turnover rates can be harmful to any business. A robust onboarding process can reduce this risk by ensuring new hires feel connected to your company culture and understand the growth opportunities.

You want your new hires for the long term. This includes providing them with ongoing support, resources, engagement, motivation, and feedback, and ensuring they have a clear career path and growth potential. You can use tools like performance reviews, career development plans, and succession planning to help them achieve their goals and aspirations. You can also create a culture of learning, innovation, and collaboration, where they can thrive and excel.

Regular Check-Ins: Schedule regular one-on-one check-ins with new hires during their initial months. This shows your commitment to their growth and well-being within the organisation.

Recognise and Reward: Acknowledge and reward the achievements of new hires. Whether through formal recognition programs or small gestures of appreciation, recognition can go a long way in boosting morale and retention.

In high-volume hiring scenarios, onboarding and retaining new hires may present unique challenges, but they are crucial for the long-term success of your company. A well-structured onboarding process, supported by technology and a focus on employee engagement, can significantly enhance your ability to fill positions and form a committed and motivated workforce. By following these best practices, you can turn high-volume hiring scenarios into opportunities for growth and success.

Are you planning to hire a high volume of employees in 2023/2024?

Get in touch with the Scalability team today - [email protected]

Why scaling tech firms with diversity matters

Similarity kills innovation. When team members are too alike, things can get missed and overlooked. Diverse teams win more often and more persistently. You can think of it like your firm is serving all customers, not just themselves.

So, why does scaling tech firms with diversity matter?

Consider your DEI Plans Continuously

If tech firms want to scale responsibility, diversity, equity and inclusion, it can't just be a side project. Your DEI should bring together your organisation's direction, from marketing, customer strategies through to talent acquisition, CSR, rewards and learning.

To set a direction, Create arrangements and generate commitments to DEI initiatives in the workplace to kickstart the process. Top leaders should take the plunge. Articulate their individual and collective perspective, values, and culture; consider how experiences of power and privilege may affect their approach. That of others; evaluate how dynamics of DEI may affect their marketplace and business strategy.

It's always good to remember that DEI initiatives are about more than just focusing on the figures. Employees’ perceptions of equity and inclusion are driven by organisational culture and the behaviour of leadership. Every DEI initiative should begin with an assessment of the organisation’s culture. 

Understanding Unconscious Bias

Unconscious bias is when we make a judgement/ decision based on our prior experiences, our own personal Deep-seated thought patterns. The majority of the time we will not be aware we are doing so.

Understanding unconscious bias is rooted in recognising it at the start, and accepting that unless it's addressed, it will be difficult to attract, hire and scale your company with a diverse workplace. 

What can HR leaders do to address unconscious bias in the workplace?

While HR cannot eliminate unconscious bias, they can definitely boost awareness within HR processes, employee relations and the workplace culture. 

Lead by example and look inwards

HR leaders can impact their work community by modelling the behaviour they want to see in the workplace. Treating others fairly by judging people and coworkers based on their characters and abilities. Not on their external appearance or physical traits, can set the scene for minimal bias.

Incorporate practical training. Bias is part of human nature. Yet, HR leaders can plan a training program that can encourage individuals to examine their natural instincts and determine whether their notions stem from solid reasoning or perceived stereotypes. The training can guide people in practising active listening, mindfulness, and treating each other as a unique individual.

Are you looking to scale up your tech team with diversity, check out our other blog.

The Absence of Diversity Prevents Innovation

When diversity is absent at the decision making table, teams risk being irrelevant to the customers and communities they wish to serve. Asking what/whose perspective are we missing or how are we mirroring the community and the consumers we want to serve? It helps teams recognise the lack of diversity as an opportunity. If there are perspectives missing or leadership is not representing those we want to serve, then there is an opportunity to get better.

Innovation. The lifeblood of progress and growth, thrives on diversity. When we bring together people from different backgrounds, cultures, and experiences, we unlock a world of creativity and potential. Unfortunately, the absence of diversity can act as a formidable roadblock to innovation. By limiting perspectives, stifling fresh ideas, and perpetuating narrow-mindedness, a lack of diversity hampers our ability to push boundaries and find ground-breaking solutions.

At the core of this issue lies the limitation of perspectives. When a group lacks diversity, it also lacks a variety of viewpoints and insights. Innovation requires us to look at problems from multiple angles, challenging the status quo and finding new paths forward. Without diverse voices at the table, ideas become stagnant, recycled, and devoid of the transformative power that comes from embracing different worldviews.

Better Talent Acquisition and Retention

In today's competitive business landscape, talent acquisition and retention are crucial for the success and growth of tech firms. One of the key reasons why scaling tech firms with diversity matters is the ability to attract and retain top talent. By fostering a diverse and inclusive work environment, companies can tap into a wider pool of candidates, ensuring they have access to a diverse range of skills, experiences, and perspectives.

When tech firms prioritise diversity, they send a clear message that they value and welcome individuals from different backgrounds. This inclusive approach not only attracts a more diverse applicant pool but also helps create a sense of belonging for employees. People want to work for organisations that respect and celebrate their unique identities, as it enhances their job satisfaction and overall engagement.

Meeting the Needs of Diverse Customers

Global marketplace diversity is not limited to the internal workforce of tech firms. Customers themselves come from diverse backgrounds, cultures, and demographics. Scaling tech firms that prioritise diversity are better positioned to understand and meet the needs of their diverse customer base.

A diverse workforce brings a range of perspectives and insights that can enhance the company's ability to develop products and services that resonate with different customer segments. By having employees who can relate to and understand the unique challenges and preferences of diverse customers, tech firms can tailor their offerings to better meet those needs.

So, for example a tech firm with a diverse team may have employees who have first-hand experience with specific cultural norms or preferences. This knowledge can help the company design products that are culturally sensitive and inclusive. It allows for the customisation of user experiences to accommodate different languages, accessibility requirements, or cultural nuances.

In conclusion, the importance of scaling tech firms with diversity cannot be overstated. Embracing diversity brings a multitude of benefits that will positively impact every aspect of your business. From enhanced creativity and innovation to improved decision making and risk management, diverse teams provide a competitive edge in the rapidly evolving tech landscape.

Scaling tech firms with diversity is a win-win situation. It enhances creativity, improves problem solving, expands market reach, attracts top talent, fosters customer satisfaction, and contributes to a more equitable society. Embracing diversity can help  companies unlock their full potential.
For more advice on how to scale up your company and learn more about diversity, get in touch with a member of the Scalability team! Call us on 0208 157 1710 or email us on [email protected]

Scalability Partners with Roke on Exciting Hiring Drive